We are looking for an enthusiastic and highly organised individual to take on a newly created HR role within our client’s growing business of 30+ employees.
To be successful in this role, you must be able to work as part of a small team, whilst independently and proactively completing tasks. Excellent organisation, communication and IT skills, accuracy and attention to detail are essential requirements. The nature of this role requires a tactful and confidential approach.
This is an office-based role, reporting to the Finance Director.
Duties and Responsibilities
First point of call contact for employees with any queries or requests. Clarify any questions arising from company policies or procedures.
Supporting staff recruitment processes, including:
- Assisting with JDs
- Handling of the application and shortlisting process
- Liaising with candidates and scheduling of interviews
- Preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage.
- Review recruitment process for each hire and assess effectiveness and outcomes.
Supporting and coordinating the onboarding process for new starters, including:
- Scheduling of inductions to probation stage
- Conduct tours of office and production area
- Ensure IT requirements and workspace are set up in advance
Maintaining the BreatheHR system to ensure employee information and necessary documentation, including:
- Administering new starters
- Updating changes and leavers.
- Assist with amendment to job descriptions and ensure administered correctly and updated
Ensure Staff sickness is recorded and handled in the appropriate manner.
Conduct exit interviews for key members of staff leaving.
Dealing with day-to-day HR queries and advising in line with the current policies and procedures including disciplinary actions.
Producing informative reports using HR platform where required.
Supporting role in the accurate processing of payroll and benefits. Payroll is carried out by a 3rd party.
Co-ordinating and assisting with the periodic processes, such as auditing accuracy of information, collating completed documentation, auditing training logs etc.
Scheduling of periodic staff reviews across all departments, including probationary period reviews and prepare documentation and complete actions arising from.
Administering the staff training and development budget along with assisting employees with development plans.
In addition
Undertake other duties as assigned by management and commensurate with the level of this post. This may include:
Fostering a positive work environment with a good team spirit with all sites of the business, through initiating outside work events, health & wellbeing incentives, provide mental health support, employee surveys, regular newsletters and so on.
Admin support for Health & Safety Officer with regard to compliance and workplace safety. (eg. DVLA checks, information for employees, sub-contractors, tenants.)
Qualifications and Experience
- HR knowledge, gained by experience in a similar post, or by qualification.
- Business management or psychology would be an advantage but is not essential.