Bookkeeper/Office Administrator, Consulting Engineers, Kent or Hook, Min 30hrs/week, c£35kfte

Are you an experienced bookkeeper/office administrator with a positive and proactive approach?  Our client is seeking someone who has solid bookkeeping experience and great office management skills to join their lovely team.

Our Client

This leading firm of consulting engineers provides expert advice in transportation, water, environmental, infrastructure and civils design.  They are a collaborative team, and they work on wide and varied commissions throughout the UK, both for private and public sector clients.  They have offices in Hook, Hampshire and Aylesford Kent. This role may be based in the Kent or Hook office with support required for both offices, so the role may entail the occasional visit to the other Office.

The Role

Outlined below are a number of standard duties that this job role entails.

Bookkeeping

• Record all incoming invoices and expenses on Quickbooks accounting software and maintain records appropriately.
• Prepare and coordinate the internal purchase order procedures.
• Process banking transactions and reconcile Bank statements in Quickbooks on a regular basis.
• Maintain Fixed Assets and journal transactions.
• Reconcile credit card statements.
• Produce monthly invoices in Quickbooks, draft letters and distribute to clients.
• Maintain project listing and project fee schedules.
• Process monthly payroll including distributing payslips and statutory obligations including year-end process.
• Complete quarterly VAT return.
• Manage and regularly review levels of debtors and maintain debt management/arrears chasing process.
• Produce monthly management accounts and support the Senior Leadership team, running analysis where requested.

Office management

• Organise company car lease renewals, car insurance and vehicle tax.
• Arrange maintenance of office equipment, mobile phone contracts and order supplies.
• Internal quality auditor duties and assist in annual external ISO 9001 audit.
• Work with the consultants to ensure Fee Proposals go out on time.
• Ensure insurances, accreditations etc.are up to date and renewed.
• Administration and coordination of the health and safety management plan
• Assist with the management of recruitment of all new employees alongside directors.
• General admin duties such as answering the phones, dealing with the post, greeting visitors, ordering office supplies, and updating company records.

The Person

• Have experience of accounting software (ideally Quickbooks)
• Knowledge of Excel or other spreadsheets.
• Possess first-rate numerical skills.
• Strong bookkeeping skills and previous experience in a similar role.
• Solid organisational skills and excellent attention to detail.
• Excellent communication skills, including relationship building with individuals across the business.
• Highly computer literate.
• Ability to work quickly, accurately and to deadlines, using a logical and methodical approach.
• Previous office management / administration experience essential.

Terms

• Hours: min 30 hrs./week up to full time.
• Attractive benefits package including bonus scheme.
• This role will be based in the Kent office or the Hook Office and may entail the occasional visit to the other Office